Trace® helps you protect the data that matters; here's how
Move over old compliance, there's a better way to manage your messy data
How do you make sure that the personal data you handle on behalf of your customers, your people, your stakeholders, is good data? How do you ensure you have a clear legal basis for processing, that the right contracts are in place with your third parties processors, that you’re keeping information for the right amount of time, and that (if you’re using cloud), it’s stored in an adequate country? Being a good data custodian in 2019 and mitigating risk to your organisation is a complicated but essential undertaking, especially when data flows are inherently dynamic.
Whether you are a Data Protection Officer (DPO), Compliance manager, or simply responsible for good governance as one of your many hats, auditing your info and staying on top of complex regulations is a minefield. And it’s even harder to keep your data house in order when you’re relying on Excel, ad hoc updates from your colleagues, paper trails of contracts and re-reading complex and nuanced regulations. It can be a never ending and retrospective task.
Trace’s easy to use dashboard
That’s why we built Trace, as Privacy professionals too, we know the pain of data audits only too well. Over reliance on Excel, Word and hand drawn data maps is not only inefficient, but it’s error prone too - it relies on manual updates and memory. Trace is designed not to displace the Compliance pro, but to complement, empower and enable their work - to make their life easier and take up the burden of the red tape of compliance, so that people can do what they do best: make decisions, advise and train colleagues, act to mitigate gaps and risks, and build a culture of Privacy.
Why Trace beats traditional compliance hands down:
Secure on demand documents and auditing, separate from your systems (for example in the event of a breach)
Efficient: we replace what’s currently done in multiple static Excel or Word documents with one simple, 4-step process which is much richer and streamlined than any workbook
More accurate: with Data protection Regulations and best practice engineered into our tool, our software systematically keeps the user right at each step of data modelling
Collaborative: information is the lifeblood of an organisation, it flows through different departments and usually a patchwork of systems and processes are involved in data handling. Tracking down the flows as part of the audit typically means you need to pull in departments, colleagues and partners into your audit, Trace builds in collaborative functions at every stage so you can email questions to your colleagues or third party vendors for efficient supplier and business management
Visual: Excel wasn’t built for modern data processing flows and international transfers, Trace makes assessing compliance gaps and international data residency flows visual and engaging, making it easier for you to spot issues and protect your business from liabilities
Beneficial: with Trace you can generate data health reports or global maps for your management team or stakeholders: baseline your compliance audit or as part of M&A or diligence activity to demonstrate good governance.
Our mission is to make data governance faster, easier and more beneficial. We exist to help organisations protect the data that matters most: people’s information. So make a good habit of governance, with bite sized compliance to stay on top of auditing as you go.
Holistic privacy by design to embed compliance into your business
Sustaining compliance means staying on top of data modelling, risks and privacy management. Modern governance means finding a great tool which complements good people, process and culture.
When that comes together, complying with regulations like the GDPR and the CCPA doesn’t have to feel like hard work or huge programmes - it’s about good habits throughout the organisation as part of a joined up approach to Privacy by Design.
Find out more about how our tool can help you, book a demo or explore plans.